Upcoming QuickBooks Desktop and QuickBooks Online classes in Buffalo, NY

Foundations – Get started and set up the right way

• Identify your version of QuickBooks and discover what features are available in other versions.
• Set up your company (or discover possible errors if you’ve already set up).
• Set up online banking and connect your bank and credit cards.
• Import data from Excel and other sources.
• Best ways to move around and find what you need…fast!
• How to get help when you need it.

Everyday transactions

• Sales & money in:
  • Estimates, invoices, sales receipts, payments, deposits, credit memos, and customer statements.
  • Run and customize sales & customer reports to get deeper insights about customers and sales.
  • Stay on top of who owes you and reminding late customers to pay.
• Expenses & money out:
  • Bills, bill payments, checks, electronic payments, debit card purchases, bills vs. checks, petty cash, and vendor credits.
  • Run and customize expense & vendor reports to get deeper insights about how and where you’re spending money.
• Inventory: Set up inventory parts, purchase orders, receive items, adjust inventory.
• Sales Taxes: set up, adjust, pay, and report sales taxes.

Special transactions

• Give and receive refunds.
• Record and apply credits you give customers or receive from vendors.
• Record credit card transactions – and train QuickBooks to do this for you.
• Discover when (and how) to Void vs. Delete a check.
• Track customer deposits/down-payments.

Tips & tricks

• Clean up lists (delete, hide and merge).
• Sort and customize lists.
• “Collapse” financial statements.
• Show P&L by month, or as a percent of income.

Save time – automate tasks

• Find transactions and other information you need…FAST.
• Speed up your work – tricks to speed up navigation and working in multiple windows/screens.
• Keyboard shortcuts.
• Set up recurring transactions (memorizing transactions).
• Create your OWN shortcuts.
• Connected accounts/Bank Feeds:
  • Teach QuickBooks to categorize transactions for you.
  • Learn when and how to “add”, “match” and “exclude”.
  • Process downloaded transactions, tips and tricks to save you time.
  • Bank reconciliation and how to find and fix reconciliation errors.

Customizing

• Customize your invoice and other forms.
• Add logos and custom fields to Invoices and other forms.
• Use custom fields to track information unique to your business or customers.
• Tailor your company preferences/settings to match your business.
• Create custom reports.
• Customize who has access and what they can/can’t see:
  • Set up users with different access rights & permissions.
  • Track changes and who made them (audit log/trail).

Work with Reports

• Customize the content and look of your reports.
• Add, delete, resize, and reorder columns.
• Filter and format reports to get the info you need.
• Save reports and create memorized/customized report groups.
• Set up QuickBooks to automatically email reports on any schedule.

Accounting tasks & concepts you must know

• Really understand your financial statements.
• Setup your chart of accounts correctly.
• Change and fix your chart of accounts to ensure accurate reports.
• Cash vs. Accrual accounting.
• Understand and know when to use general journal entries.
• Setup and use subaccounts.
• “Collapse” financial statements to summarize info for banks and investors.
• Show your P&L by month, or as a percent of sales.
• Set a closing date to protect your accounting records and accuracy.
• Best way to add and work with your accountant.
• Reconcile bank and credit card transactions.

Set Up and Pay Employees

• Set up employees, deductions and company contributions.
• Set up company payroll preferences.
• Understand the payroll cycle and how it works in QuickBooks.
• Track and invoice for employee and/or vendor time.
• Process paychecks
• Make tax deposits
• Make non-tax payments (health insurance, child support, etc.)
• Prepare payroll forms (941, etc.)
• Payroll reports

Special Q&A sessions at the end of each day