Live 2-day class

Foundations

Get started and set up the right way

• Learn about your version of QuickBooks and how it compares to the other versions available.
• Set up your company the RIGHT way. And, if you’ve already set up, learn how to fix any errors you made.
• Set up online banking and connect your bank and credit cards. Learn how QuickBooks can enter many transactions for you!
• Import data from Excel and other sources.
• Discover the best ways to move around QuickBooks to find what you need...fast!
• See how to get help when you need it.

Everyday transactions

The how and why of standard QuickBooks transactions

• Sales & money in:
  • Invoices, sales receipts, payments, deposits, credit memos, and customer statements.
  • Run and customize reports to get deeper insight into sales and customers.
  • Stay on top of who owes you money with the best ways to “remind” customers to pay.
• Expenses & money out:
  • Bills, bill payments, checks, electronic payments, debit card purchases, bills vs. checks, and vendor credits.
  • Run and customize expense & vendor reports to get deeper insights about how and where you’re spending money.
• Inventory: Set up inventory parts, purchase orders, receive items, adjust inventory.
• Sales Taxes: set up, adjust, pay, and report sales taxes.

Special transactions

Difficult transactions...unless you know how!

• Give and receive refunds.
• Record and apply credits you give customers or receive from vendors.
• Record credit card transactions – and train QuickBooks to do this for you.
• Discover when (and how) to Void vs. Delete a check.

Tips & tricks

Expert tips to get the most from QuickBooks

• Clean up your vital lists...like Customers, Vendors, and Accounts.
• Sort and customize lists to view the information you need.
• “Collapse” financial statements.
• Run reports (like your Profit & Loss Statement) by month, or as a percent of income.

Automate tasks to SAVE YOU TIME

Discover these powerful tools so QuickBooks does the work for you!

• Find transactions and other information you need...FAST.
• Speed up your work – tricks to speed up navigation and working in multiple windows/screens.
• Discover keyboard shortcuts that save you time!
• Set up recurring transactions. You enter it once...and QuickBooks automatically enters it in the future. Wow!
• Create your OWN shortcuts.
• Bank accounts and credit cards:
  • Teach QuickBooks to categorize and enter transactions for you.
  • Learn when and how to "add," "match" and "exclude."
  • Process downloaded transactions...and tips and tricks to save you time.
  • Reconcile bank accounts and fix errors the right way. TIP...you must do this every month!

Customizing QuickBooks to YOUR needs

Make QuickBooks look and work best for you

• Customize your invoice and other forms.
• Add logos and custom fields to invoices and other forms.
• Use custom fields to track information unique to your business or customers.
• Tailor your company preferences/settings to match your business.
• Create custom reports.
• Customize who has access and what they can/can't see:
  • Set up users with different access rights & permissions.
  • Track changes and who made them (audit log/trail).

Work with Reports

Amazing insights...if you know how to get them

• Customize the content and look of your reports.
• Add, delete, resize, and reorder columns.
• Filter and format reports to get the info you need.
• Save reports and create memorized/customized report groups.
• Set up QuickBooks to automatically email reports on any schedule.

Accounting tasks & concepts you must know

Take the mystery out of accounting

• Really understand your financial statements.
• Setup your chart of accounts correctly.
• Change and fix your accounts to ensure accurate reports.
• Cash vs. Accrual accounting. What’s the difference and which should you use?
• Understand and know when to use general journal entries.
• Setup and use subaccounts.
• Set a closing date to protect your accounting records. Your accountant will love you if you do this!!
• Best way to add and work with your accountant.
• Reconcile bank and credit card transactions.

Set Up and Pay Employees

Payroll has to be perfect...let's make sure it is!

• Set up employees, deductions and company contributions.
• Set up company payroll preferences.
• Understand the payroll cycle and how it works in QuickBooks.
• Track and invoice for employee and/or vendor time.
• Process paychecks
• Make tax deposits
• Make non-tax payments (health insurance, child support, etc.)
• Prepare payroll forms (941, etc.)
• Payroll reports

Special Q&A sessions at the end of each day