Advanced LevelQuickBooks Desktop

Beyond the Basics: Advanced QuickBooks Desktop Topics

11 hr 11 min

Get confident with advanced QuickBooks Desktop training. Become a report expert and build on what you learned in QuickBooks Desktop for Beginners.

This class is included in all of our training plans

Self-paced

All training plans include instant and lifetime access to this course.

Course Content

403 lessons · 11 hr 11 min

Download the Course Manual0:48

Meet Your Instructor: Alanna0:50

Overview Introduction1:23

History-Reason for QB0:49

Resources-ProAdvisors0:41

Editions of QuickBooks1:44

What QB Doesn't Do1:40

Chapter 2 Introduction1:00

Should I Start Over?2:19

Remove Transactions0:54

Start a New File2:10

Create a Company File3:55

Advanced Setup-Intro0:25

Advanced Setup-Company Information3:08

Advanced Setup-Industry and Password2:45

Advanced Setup - Sales Tax and Customer Transactions1:12

Advanced Setup - Vendor and Employee Transactions2:45

Advanced Setup-Start Date Intro2:13

Advanced Setup-Start Date & Accounts1:35

Complete Lists1:32

Opening Balances-Intro2:00

Opening Balances-Journal Entry2:57

Special Accounts-Bank2:01

Special Accounts-Accounts Receivable Intro0:52

Special Accounts-Accounts Receivable Accrual2:35

Special Accounts-Accounts Receivable Cash2:32

Special Accounts-Accounts Payable1:28

Special Accounts-Credit Cards0:43

Special Accounts-Equity Intro1:17

Special Accounts-Equity Continued2:04

Payroll-Choose Service1:04

Payroll Setup Interview2:26

Enter Transaction History1:32

Check New File Setup0:42

Edit Beginning Balance Start Date0:59

Customizing QuickBooks1:29

Preferences-Intro0:37

Preferences - Access Steps and Explanation2:12

Preferences - Remove or Add Icons/Change Color Scheme2:56

Preferences-Change Default Accounts1:30

Preferences - Start with Payee Field on Checks1:26

Icon Bar - View or Hide Colored Icons1:14

Icon Bar - Add Shortcut from Presets/Delete Icon1:42

Icon Bar - Add Shortcut from Transaction1:29

Icon Bar - Add Favorite Reports0:38

Custom Fields - Intro1:10

Create Custom Fields1:32

Custom Fields - QuickBooks Enterprise2:43

Custom Fields on Reports1:25

Account Numbers3:24

Classes-Intro1:52

Classes-Enable & Add2:02

Profit & Loss By Class1:15

Balance Sheet by Class1:18

Classes-Use1:41

Classes - QuickBooks Enterprise1:33

Mileage Tracking (QB 2023 or Later)3:26

Items & Inventory1:49

Expenses vs. Items2:33

Inventory Limitations1:59

Inventory Adjustments - Quantity3:01

Inventory Adjustments - Value2:03

Group and Assembly Items0:22

Group Item-Intro0:38

Group Item-Why1:46

Group Item-Add1:33

Group Item-Use1:47

Inventory Assembly-Intro1:36

Inventory Assembly - Setup2:29

Inventory Assembly - Accounting1:58

Inventory Assembly-Process1:35

Inventory Assembly - Build2:43

When to Use Group vs. When to Use Assembly1:38

Units of Measure-Preferences1:07

Units of Measure-Set2:24

Units of Measure-Assign1:18

Item Categories (QB Enterprise 2024 or Later)2:34

Expiration Dates (QB Enterprise 2024 or Later)4:29

Sales Transactions1:13

Estimates - Record4:16

Estimates - Intro to Invoice Creation1:07

Estimates - Create an Invoice Based on an Estimate2:36

Price Levels-Intro1:43

Price Levels-Setup & Define3:13

Price Levels-Assign/Use2:33

Price Levels-Per Item2:31

Sales Order-Intro1:11

Sales Order-Backorder2:12

Sales Orders - Invoice from Sales Order2:08

Sales Orders - Record a Possible Future Order1:45

Sales Orders - Create a Sales Order from an Estimate1:40

Sales Orders - Customize Sales Order Report0:47

Sales Orders - Sales Order by Item Report1:43

Intro to Statement Charges0:51

Statement Charges - Apply Charge to Customer2:11

Batch Invoicing - Intro1:22

Batch Invoicing - Customer Information Setup1:08

Batch Invoicing - Create Customer Billing Group2:41

Batch Invoicing - Choose Items and Create Invoices1:11

Billable Costs3:33

Multiple Sales Tax Rates - Intro0:53

Multiple Sales Tax Rates - Record Sale2:28

Sales Tax Paid Incorrectly2:48

List Invoices - Customer Center1:04

Locate Missing Invoices2:28

Aging Errors2:22

Multi-Customer Email Selection (QB 2022 or Later)1:01

Sales Workarounds1:18

Customer Deposit Method 1 - Intro to Down Payment as Credit0:50

Customer Deposit Method 1 - Record Down Payment1:43

Customer Deposit Method 1 - Create Invoice and Apply Customer Down Payment2:08

Customer Deposit Method 1 - Year End Journal Entry1:10

Customer Deposit Method 2 - Intro to Down Payments Liability1:02

Customer Deposit Method 2 - Create Customer Deposits Liability Account0:36

Customer Deposit Method 2 - Set Up Deposit Item1:06

Customer Deposit Method 2 - Record Invoice for Deposit0:37

Customer Deposit Method 2 - Receive Deposit and View Customer Balance1:02

Customer Deposit Method 2 - Create Final Invoice and Apply Customer Deposit1:53

Write off Bad Debt - Intro0:53

Write off Bad Debt - No Sales Tax1:42

Write off Bad Debt - with Sales Tax - Create Bad Debt Item1:45

Write off Bad Debt - with Sales Tax - Record Credit Memo1:42

Write off Bad Debt - with Sales Tax - Apply Credit Memo to Invoice0:45

Under/Over Payments1:10

Customer Underpayment1:07

Customer Overpayment - Built In1:24

Customer Overpayment - Refund Overpayment1:01

Customer Overpayment - Retain Overpayment for Future Invoices0:49

Transfer Customer Credits - Intro0:42

Transfer Customer Credits (QB 2019 and Later)1:29

Transfer Customer Credits (QB 2018 or Earlier) - Create Clearing Account1:11

Transfer Customer Credits (QB 2018 or Earlier) - Remove Credit from Original Job0:59

Transfer Customer Credits (QB 2018 or Earlier) - Apply Credit to New Job1:27

Multiple Accounts Receivable Accounts - Intro0:55

Multiple Accounts Receivable Accounts - Create and Use Accounts2:24

Automated Customer Statements (QB 2021 or Later)2:33

Schedule Automated Customer Statements (QB 2021 or Later)1:36

Retail Sales - Challenges of Daily Sales Entry1:14

Retail Sales - Workaround for Daily Sales Entry0:50

Retail Sales - Item Setup3:07

Retail Sales-Paid Outs1:39

Retail Sales - Credit Card Payments1:24

Retail Sales-Over/Short1:40

Retail Sales-Deposits0:33

NSF Checks - Intro0:47

NSF Checks - Mark Check as Bounced1:30

NSF Checks - Transactions QuickBooks Creates2:29

NSF Checks - Review Customer Statement0:54

Set up Customer Prepayments (QB Enterprise 2024 or Later)2:17

Use Customer Prepayments (QB Enterprise 2024 or Later)2:51

Purchasing2:06

Purchase a Fixed Asset - Intro1:10

Purchase a Fixed Asset - Set up Fixed Asset Accounts0:58

Purchase a Fixed Asset - Set Up Fixed Asset Item List (Optional)2:51

Purchase a Fixed Asset - Record the Purchase/Financing of a Fixed Asset2:11

Loan Manager - Intro1:50

Loan Manager - Set Up Liability Account0:51

Loan Manager - Deposit Loan into Bank Account1:22

Loan Manager - Schedule Loan Payments2:22

Loan Manager - Record Loan Payment1:55

Loan Manager - Track Loan Payment Details1:13

Line of Credit - Intro0:27

Line of Credit - Set Up Liability Account0:31

Line of Credit - Transfer Funds0:46

Line of Credit - Pay Down Balance1:49

Receipt Management (QB 2021 or Later)3:53

Reconciliation Balance-Intro0:26

Reconciliation Balance Discrepancy-Why3:19

Reconciliation Balance Discrepancy - Locate Discrepancies Tool2:26

Reconciliation Balance Discrepancy - Find Problems from Register2:06

Bill Payment Errors - Intro0:40

Bill Payment Errors - Delete Bill0:55

Bill Payment Errors - Delete Check and use Pay Bills Window2:26

Check Detail Report1:53

Petty Cash - Setup and Deposits2:02

Petty Cash - Record Purchase1:27

Online Bill Payment (QB 2022 or Later)1:16

Bill Payment Stub (QB 2022 or Later)2:13

Bill Automation - Upload and Mobile App (QB 2022 or Later)4:02

Bill Approval (QB Enterprise 2022 or Later)3:35

PO Approval (QB Enterprise 2023 or Later)3:30

Advanced Purchases1:44

Employee/Owner Purchases - Set Up Liability Account1:05

Employee/Owner Purchases - Record Purchase1:48

Employee/Owner Purchases - Reimburse for Purchase1:17

Prepaid Expenses-Intro1:01

Prepaid Expenses - Set Up Asset Account0:55

Prepaid Expenses - Record Prepayment1:02

Prepaid Expenses - Set Up Monthly Journal Entry to Expense Insurance1:57

Vendor Deposit-Intro0:29

Vendor Deposits - Set Up Asset Account0:45

Vendor Deposits - Record Deposit to Vendor0:56

Vendor Deposits - Apply Deposit1:19

Support Schedule-Intro0:53

Support Schedule - Reconcile Vendor Prepayments Account2:50

Support Schedule - Build Report2:06

Vendor Refund-Intro0:32

Refunds from Vendors - Deposit Refund1:25

Refunds from Vendors - Apply Refund Against Credit1:03

Refunds from Vendors - Record Refund without Prior Credit1:03

Trade Customer and Vendor Balances - Intro1:28

Trade Customer and Vendor Balances - Set up Customer / Vendor1:33

Trade Customer and Vendor Balances - Set Up Clearing Account0:48

Trade Customer and Vendor Balances - Move Payment to Clearing1:51

Trade Customer and Vendor Balances - Close Bill1:47

Void Prior Period Check - Intro1:11

Void Prior Period Check - Void Simple Check1:27

Void Non-Simple Check - Intro1:06

Void Non-Simple Check - Locate Check/View Transaction Journal1:03

Void Non-Simple Check - Create Reversing Journal Entry2:04

Cash Flow Projector - Intro1:26

Cash Flow Projector - Enter Manual Cash Receipts2:10

Cash Flow Projector - Business Expense Entry2:06

Cash Flow Projector - Review and Adjust Accounts Payable2:09

Cash Flow Hub (QB 2023 or Later)2:05

Set up Intercompany Transactions (QB Enterprise 2023 or Later)3:33

Finish Intercompany Transactions (QB Enterprise 2023 or Later)3:50

Beyond the Basics: Payroll2:23

Payroll Items - Intro1:02

Payroll Item-Add3:38

Payroll Items - Edit Name/Linked Accounts1:42

Payroll Items - Edit Deduction Account3:24

Payroll Items - Create Custom2:28

Map Payroll Items - Intro1:30

Map Payroll Items - How To1:25

Mapping Problems2:25

Order of Payroll Items3:45

Apply Benefits/Tax to Job Cost - Intro0:49

Apply Benefits/Tax to Job Cost - Turn on Class Tracking0:37

Apply Benefits/Tax to Job Cost - Set Preference0:36

Apply Benefits/Tax to Job Cost - Turn On Track Expenses by Job/Class0:45

Job Cost Salary-Intro0:52

Job Cost Salary - Setup0:33

Job Cost Salary - Enter Timesheet0:45

Job Cost Salary - Review Paycheck0:37

Void Paychecks-Intro1:25

Void Paychecks - Use the Void Checks Button0:39

Void Paychecks - Issue a Replacement Check1:20

Void Paychecks - Void Original Check from Replacement Check1:44

Employee Loans/Advances - Intro1:38

Employee Loans/Advances - Set up Liability Account0:56

Employee Loans/Advances - Issue Loan/Advance1:12

Employee Loans/Advances - Set up Repayment3:48

Employee Loans/Advances - Add Repayment to Employee Info0:49

Employee Loans/Advances - Track Employee Loan/Advance Balance0:43

Company/Employee Expenses - Intro0:58

Company/Employee Expenses - Use Liability Check to Combine Company and Employee Portion1:05

Company/Employee Expenses - Enter Check / Bill for Full Expensed Amount by Crediting Expense Account during Deduction1:29

Company/Employee Expenses - Enter Bill with Linked Payroll Item Expense Account0:59

Enhanced Payroll-Intro0:50

Workers Comp - Setup2:11

Workers Comp - Preferences0:50

Workers Comp - Add/Edit Code to Workers Comp List0:51

Workers Comp - Workers Comp Codes on Paychecks0:57

Net to Gross Calculation2:47

Time Billed Status Reports1:16

Excel Payroll Summary1:02

Payroll Journal Entries: Intro3:12

Payroll Journal Entries: Enter7:35

Reports1:37

Budgets and Forecasts - Intro0:57

Budgets and Forecasts - Create New4:24

Budgets and Forecasts - Review/Edit1:34

Budgets and Forecasts - Budget Performance Reports2:34

Types of Reports-Intro1:12

Types of Reports - Demo1:53

QuickZoom2:42

Custom Reports-Intro1:10

Custom Reports - Summary1:46

Custom Reports - Detail Intro1:08

Custom Reports - Detail Demo0:57

Custom Reports - Filters2:31

Intro to Troubleshoot Filters0:46

Troubleshoot Filters- Remove Filter1:32

Troubleshoot Filters- Filters as Columns/Change Report Type1:23

Reports-Display2:43

Reports-Header/Fonts2:05

Reports-Columns0:57

Memorize Report0:51

Report Groups - Intro0:50

Report Groups-Create2:14

Report Groups - Use0:50

Report Shortcuts1:07

Schedule Reports Email - Setup and Choose Reports2:24

Schedule Reports Email - Set Schedule and Compose3:12

Learner

Training only

1 user

$899.95

$599.95

30-day money back guarantee

Lifetime access to all included training

This course + 35 other courses
Live classes every weekday
Hands-on exercises
All future course updates

Optional Live 1-on-1 Help continues at $50/mo. Cancel anytime.

Certification

Training + Certification

1 user

$999.95

$699.95

30-day money back guarantee

Lifetime access to all included training

Everything in Learner
Training for all 5 certifications
5 QuickBooks certification exams
Practice exams and test prep

Optional Live 1-on-1 Help continues at $50/mo. Cancel anytime.

Team

Team Training + Certification

2-5 users

$1,799.95

$999.95

30-day money back guarantee

Lifetime access to all included training

Everything in Certification
Up to 5 users included
Certification for your team
Team progress tracking

Optional Live 1-on-1 Help continues at $90/mo. Cancel anytime.

Compare plans and features