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QuickBooks Desktop Advanced

QuickBooks Desktop for Manufacturing

Accounting for manufacturing and wholesale is challenging, but not after you watch this course! Learn to use QuickBooks to meet your unique needs. Take this course if you’re keeping the books for a manufacturing or wholesale business.

Course Content

39:49

QuickBooks Desktop Setup

Create Company File: Intro

Create Company File

View Options and Tips

Additional Preferences

Customize Home Page

Choose Your Starting Point

Continue New File Setup

Change Company Info

Elements of a Transaction: Money In

Elements of a Transaction: Money Out

Saving Transactions

The Ribbon Explained

36:21

Working with Lists

What Are Lists?

The “WHO” and The “WHAT”: Edit Entry

The “WHO” and The “WHAT”: How to Add Names to Multiple Lists

The “WHO” and The “WHAT”: Delete Entries

The “WHO” and The “WHAT”: Make Entries Inactive

The “WHO” and The “WHAT”: Merge Entries

The “WHO” and The “WHAT”: Print Lists

The “WHO”: Introduction to Centers

The “WHO”: Customizing Customer and Vendor Centers

The “WHO”: Find and Record Transactions using Customer and Vendor Centers

The “WHAT”: Introduction to Menu-Based Lists

The “WHO” and the “WHAT”: Add New Entry

Why do you need The “WHO” and The “WHAT”

28:24

Financial Statements

Chart of Accounts

Profit & Loss Statement

Set Up a New Account

Subaccounts – Intro

Subaccounts – Add

Subaccounts – Shortcut

Collapse Reports

Journal Entry – Intro

Journal Entry – Enter

Financial Statements – Yearly/Monthly Comparison

Financial Statements – % of Income and Cash/Accrual

Snapshot – Company

Snapshot – Payments/Customers

53:15

Advantages of Items

When Should You Set Up a New Item?

Catch-All Items

Inventory/Non-Inventory

Inventory Assemblies

Item Types – Continued

Add Inventory Part

Add Non-Inventory Part

Add Service Item

Group and Assembly Items

Group Item – Intro

Group Item – Why

Group Item – Setup

Group Item – Use

Inventory Assembly – Intro

Inventory Assembly – Setup

Inventory Assembly – Accounting

Inventory Assembly – Process

Inventory Assembly – Build

When to Use Group vs. When to Use Assembly

Units of Measure – Preferences

Units of Measure – Set

Units of Measure – Assign

1 of 2

35:59

Customers and Jobs

Recording Sales Intro

Intro to Invoicing

Create a Product Invoice – Line Items and Discounts

Create a Product Invoice – Subtotal

The Accounts Receivable Aging Summary Report

Receive Payments

What is Undeposited Funds?

Customize Undeposited Funds

Partial Payments

Accounts Receivable Reports

18:16

Money In – II

Intro to Sales Receipts

Enter Sales Receipts

What is Undeposited Funds?

Customize Undeposited Funds

Record a Bank Deposit from a Sales Receipt

Intro to Deposit Only Method

Record Deposit Only

Import – Other Program

Customer Credits/Refunds

Customer Statements

Open Transactions on Customer Statements

Activity on Customer Statements

66:44

Quotes, Deposits, & Sales Orders

Estimating Fixed Price Estimates – Intro

How to Estimate Fixed Priced Estimates

Progress Invoicing – Intro

Progress Invoicing – How To

Set Up Memorized Estimate

Use Memorized Estimate for a Customer

Estimate – Change Order

Method 1: Create Change Order from Original Estimate

Method 2: Create Second Estimate as Change Order

Method 2: Potential Problems

Method 3: Add Subtotal Items on Original Estimate

Estimate – Draws

Customer Deposit Method 1 – Intro to Down Payment as Credit

Customer Deposit Method 1 – Record Down Payment

Customer Deposit Method 1 – Create Invoice and Apply Customer Down Payment

Customer Deposit Method 1 – Year End Journal Entry

Customer Deposit Method 2 – Intro to Down Payments Liability

Customer Deposit Method 2 – Create Customer Deposits Liability Account

Customer Deposit Method 2 – Set Up Deposit Item

Customer Deposit Method 2 – Record Invoice for Deposit

Customer Deposit Method 2 – Receive Deposit and View Customer Balance

Customer Deposit Method 2 – Create Final Invoice and Apply Customer Deposit

Set up Customer Prepayments (QB Enterprise 2024 or Later)

1 of 2

22:31

Customize Forms

Create Form Design

Customize Form – Header

Customize Form – Columns and Footer

Basic Form Customization

Layout Designer – Add Data/Text and Move Fields

Layout Designer – Move Elements and Copy Format

Duplicate Custom Form – Why

Duplicate Custom Forms – How

Download Templates

34:35

QuickBooks Calendar

Find Button – On Form

Use Advanced Find

Use Centers to Find Data – Intro

Find Within the Customers and Jobs Tab

Find With the Transactions Tab

QuickBooks Search

Save Time – Memorize Transactions

Memorize Transaction – Check

Memorize Transaction – Auto Debit

Memorize Transaction – Auto Entry

Memorize Transaction – Checking Detail

Memorize Transaction – Change or Delete Schedule

Search within Transactions

Batch Invoicing – Intro

Batch Invoicing – Customer Information Setup

Batch Invoicing – Create Customer Billing Group

Batch Invoicing – Choose Items and Create Invoices

21:20

Steps to Set Up Sales Tax

Sales Tax Preferences

Set Up Sales Tax Items/Groups

Sales Tax Codes

Assign Tax Code to Item

Assign Tax Code to Customer

Sales Tax on an Invoice

Amount of Sales Tax Due

Adjust Sales Tax

Multiple Sales Tax Rates – Intro

Multiple Sales Tax Rates – Record Sale

26:53

Money Out – I

Money Out Workflows

Advantages of Tracking Bills

Review Unpaid Bills

How to Use the Bill Payment Window

Record Bill Payment

Intro to Write Checks

Record a Check to Print

Record a Handwritten Check

Debit Card Transactions

20:28

Money Out – II

Intro to Credit Cards

Set up Credit Cards

Use Credit Cards

Record a Credit Card Payment

Intro to Vendor Credit Memos

Enter Vendor Credit Memos

Apply Vendor Credit Memos

Record a Vendor Refund

When to Void vs. Delete a Check

Missing Checks Report

40:53

Connect to Online Banking (Direct Connect)

Connect to Online Banking (Web Connect)

The Bank Feeds Center

Recognized vs. Unrecognized

Match a Downloaded Transaction

What is an Unrecognized Transaction?

Add an Unrecognized Transaction

What Transactions Can You Add in the Unrecognized Tab?

Add an Expense with a Split

When Should you Ignore Transactions?

Ignore a Transaction

Record a Personal Expense

What is a Transfer?

Record a Transfer

Record a Credit Card Charge/Payment

25:23

Begin a Reconciliation

How to Use the Reconciliation Window

Mark Transactions as Cleared

What Causes a Difference?

Complete a Reconciliation

Credit Card Reconciliation Intro

Credit Card Reconciliation Setup

Credit Card Reconciliation

18:12

Multi-User Install

User Setup – New User and Customize Access

User Set Up – Security Settings

User Set Up – Access Priviledges

Single-User vs. Multi-User

Drawbacks of Multi-User Mode

Switch to Multi-User Mode

Intro to Audit Trail

Customize Audit Trail

Audit Trail – View and Track Changes

Security & Multi-User

22:19

Security & Multi-User

Multi-User Install

Roles – Intro

Roles – Check Permissions

Roles – Edit Permissions

Roles – Create New Role

Users – Intro

Users – Set Up a New User

Single-User vs. Multi-User

Drawbacks of Multi-User Mode

Switch to Multi-User Mode

Set Personal Preferences

Intro to Audit Trail

Customize Audit Trail

Audit Trail – View and Track Changes

32:58

Working with Reports

Customize Reports

Customize Columns

Change Column Width

Change Column Order

Customize Header/Footer

Change Fonts/Numbers

Intro to Filters

Global Report Preferences

Intro to Memorize Reports

Memorize a Report to Run Later

Report Groups – Intro

Report Groups – Create

Report Groups – Use

Excel – Intro

Excel – Export Report to Excel

Excel – Customize Report in Excel

Excel – Tips to Add Formulas in Excel

24:34

Accounting Tasks & Procedures

Closing Date – Why

Closing Date – How to

Restrict Access to Closed Period (Pro/Premier)

Restrict Access to Closed Period (Enterprise)

What do Closed Period Restricted Users See?

Send Financial Information to Accountant

Incorporate Accountant Changes

Backup – Intro

Backup – Preferences

Backup – Schedule Backups

Restore File from a Backup – Intro

Restore File from a Backup – How to

Update QuickBooks

Maintenance Release

Update QuickBooks – Options

Get Updates Manually

48:07

Employee Details

Insurance Benefits

Retirement Benefits

Federal and State Taxes

Year-to-Date – Intro

Year-to-Date Pay

Review & Finalize Payroll Setup

Setup Final Steps

Preferences – Intro

Preferences – Sick/Vacation

Preferences – View my paycheck

Preferences – Copy from previous paycheck

Preferences – Job Costing/Emp Defaults

Payroll Schedules – Intro

Payroll Schedules

17:42

Set Up Time Tracking

Ways to Enter Time

Enter Weekly Timesheet

Timesheet Tips- Keyboard Shortcuts and Overtime

Timesheet Tips- Copy/Paste Time

Subcontractor Weekly Timesheets

Print Weekly Timesheets

Productivity Reports

31:35

Enter Payroll Information and Paycheck Hours

Review Additional Payroll Information and Witholdings

Confirm and Finalize Paychecks

Print Paychecks

Intro to Pay Liabilities/Taxes

Pay Liabilities/Taxes

Tax Form 941 – Why

Tax Form 941 – Interview

Tax Form 941 – Check for Errors

Payroll Reports

Payroll Journal Entries: Intro

Payroll Journal Entries: Enter

20:42

Inventory (Pro/Premier)

Use the Inventory Center

The Default Purchasing Cycle in QuickBooks

Review the Inventory Stock Status by Item Report

Create and Send Purchase Orders to Vendors

Receive Inventory with a Bill

Pay a Bill after Receiving Inventory

Adjust Inventory – Intro

Count Inventory

Inventory Adjustments – Quantity

Inventory Adjustments – Value

Review Purchase Order and Inventory Reports

31:15

Inventory (Enterprise)

Use the Inventory Center

The Default Purchasing Cycle in QuickBooks

Review the Inventory Stock Status by Item Report

Create Auto Purchase Orders

Create Manual Purchase Orders

Receive Inventory with a Bill

Pay a Bill after Receiving Inventory

Prevent Negative Quantities

Enhanced Inventory Receiving

Additional Inventory Features

Adjusting Inventory – Intro

Count Inventory

Inventory Adjustments – Quantity

Inventory Adjustments – Value

Review Purchase Order and Inventory Reports

73:06

Enterprise with Advanced Inventory

Shoud You Use QuickBooks to Track Inventory?

Elements of Inventory in QuickBooks

Add and Edit Inventory Items

Inventory Sites – Intro

Turn on and Set Up Inventory Sites

Purchase and Sell Inventory from Sites

Track Inventory by Site on Reports

Track Inventory by Rows and Bins

Serial or Lot Numbers – Intro

Turn on Serial or Lot Numbers

Assign Serial or Lot Numbers

Look up Serial or Lot Numbers on Reports

FIFO vs. Average Cost

Get the Right Equipment

Turn on and Set Up Barcodes

Use Barcodes to Sell and Purchase Inventory

Site Operations – Intro

Site Operations – Setup

Send Purchase Tasks to the Warehouse App

Send Sales Tasks to the Warehouse App

Use the Warehouse App to Update QuickBooks

Track Sale and Purchase Progress

1 of 2

28:13

Enterprise with Advanced Pricing

Price Levels without Advanced Pricing

Price Rules – Intro

Advanced Pricing – Preferences

Price Rules – Customer Type

Price Rules – Seasonal/Temporary Sales

Price Rules – Price Overrides

Price Rules – Other Options

Volume Discounts – Intro

Volume Discounts – Set Up

Volume Discounts – Use

Class Conclusion