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QuickBooks Desktop Beginner

How to Use QuickBooks Enterprise

Explore QuickBooks Enterprise with this course. Learn how to get the most from QuickBooks Enterprise. You’ll learn the basics and advanced features

Course Content

39:23

QuickBooks Desktop Setup

Create Company File

Create Company File: Intro

View Options and Tips

Additional Preferences

Customize Home Page

Choose Your Starting Point

Continue New File Setup

Change Company Info

Elements of a Transaction: Money In

The Ribbon Explained

Elements of a Transaction: Money Out

Saving Transactions

36:21

Working with Lists

What Are Lists?

The “WHO”: Introduction to Centers

The “WHO”: Customizing Customer and Vendor Centers

The “WHO”: Find and Record Transactions using Customer and Vendor Centers

The “WHAT”: Introduction to Menu-Based Lists

The “WHO” and the “WHAT”: Add New Entry

Why do you need The “WHO” and The “WHAT”

The “WHO” and The “WHAT”: Edit Entry

The “WHO” and The “WHAT”: How to Add Names to Multiple Lists

The “WHO” and The “WHAT”: Delete Entries

The “WHO” and The “WHAT”: Make Entries Inactive

The “WHO” and The “WHAT”: Merge Entries

The “WHO” and The “WHAT”: Print Lists

33:58

Financial Statements

Chart of Accounts

Profit & Loss Statement

Set Up a New Account

Subaccounts – Intro

Subaccounts – Add

Subaccounts – Shortcut

Collapse Reports

Journal Entry – Intro

Journal Entry – Enter

Financial Statements – Yearly/Monthly Comparison

Financial Statements – % of Income and Cash/Accrual

Snapshot – Company

Snapshot – Payments/Customers

Combine Financial Statements – Intro

Combine Financial Statements – How To

Combine Financial Statements – Review

20:29

Advantages of Items

When Should You Set Up a New Item?

Catch-All Items

Inventory/Non-Inventory

Inventory Assemblies

Item Types – Continued

Add Inventory Part

Add Non-Inventory Part

Add Service Item

40:09

Customers and Jobs

Customers – Overdue Preference

Recording Sales Intro

Intro to Invoicing

Create a Service Invoice

Create a Product Invoice – Line Items and Discounts

Create a Product Invoice – Subtotal

Updated Attachment Previews (QB 2021 or Later)

The Accounts Receivable Aging Summary Report

Receive Payments

What is Undeposited Funds?

Customize Undeposited Funds

Partial Payments

Accounts Receivable Reports

18:16

Money In – II

Intro to Sales Receipts

Enter Sales Receipts

What is Undeposited Funds?

Customize Undeposited Funds

Record a Bank Deposit from a Sales Receipt

Intro to Deposit Only Method

Record Deposit Only

Import – Other Program

Customer Credits/Refunds

Customer Statements

Open Transactions on Customer Statements

Activity on Customer Statements

25:40

Customize Forms

Create Form Design

Customize Form – Header

Customize Form – Columns and Footer

Basic Form Customization

Layout Designer – Add Data/Text and Move Fields

Layout Designer – Move Elements and Copy Format

Customizing Payment Receipts (QB 2021 or Later)

Duplicate Custom Form – Why

Duplicate Custom Forms – How

Download Templates

28:05

QuickBooks Calendar

Find Button – On Form

Use Advanced Find

Use Centers to Find Data – Intro

Find Within the Customers and Jobs Tab

Find With the Transactions Tab

QuickBooks Search

Save Time – Memorize Transactions

Search within Transactions

Memorize Transaction – Check

Memorize Transaction – Auto Debit

Memorize Transaction – Auto Entry

Memorize Transaction – Checking Detail

Memorize Transaction – Change Schedule

18:04

Steps to Set Up Sales Tax

Sales Tax Preferences

Set Up Sales Tax Items/Groups

Sales Tax Codes

Assign Tax Code to Item

Assign Tax Code to Customer

Sales Tax on an Invoice

Amount of Sales Tax Due

Adjust Sales Tax

26:53

Money Out – I

Money Out Workflows

Advantages of Tracking Bills

Review Unpaid Bills

How to Use the Bill Payment Window

Record Bill Payment

Intro to Write Checks

Record a Check to Print

Record a Handwritten Check

Debit Card Transactions

20:28

Money Out – II

Intro to Credit Cards

Set up Credit Cards

Use Credit Cards

Record a Credit Card Payment

Intro to Vendor Credit Memos

Enter Vendor Credit Memos

Apply Vendor Credit Memos

Record a Vendor Refund

When to Void vs. Delete a Check

Missing Checks Report

40:53

Connect to Online Banking (Direct Connect)

Connect to Online Banking (Web Connect)

The Bank Feeds Center

Recognized vs. Unrecognized

Match a Downloaded Transaction

What is an Unrecognized Transaction?

Add an Unrecognized Transaction

What Transactions Can You Add in the Unrecognized Tab?

Add an Expense with a Split

When Should you Ignore Transactions?

Ignore a Transaction

Record a Personal Expense

What is a Transfer?

Record a Transfer

Record a Credit Card Charge/Payment

25:23

Begin a Reconciliation

How to Use the Reconciliation Window

Mark Transactions as Cleared

What Causes a Difference?

Complete a Reconciliation

Credit Card Reconciliation Intro

Credit Card Reconciliation Setup

Credit Card Reconciliation

27:36

Security & Multi-User

Multi-User Install

Roles – Intro

Roles – Check Permissions

Roles – Edit Permissions

Roles – Create New Role

Users – Intro

Users – Set Up a New User

Create a Data Level Permission (QB 2021 or Later)

Apply a Data Level Permission (QB 2021 or Later)

Single-User vs. Multi-User

Drawbacks of Multi-User Mode

Switch to Multi-User Mode

Set Personal Preferences

Intro to Audit Trail

Customize Audit Trail

Audit Trail – View and Track Changes

32:58

Work with Reports

Customize Reports

Customize Columns

Change Column Width

Change Column Order

Customize Header/Footer

Change Fonts/Numbers

Intro to Filters

Global Report Preferences

Intro to Memorize Reports

Memorize a Report to Run Later

Report Groups – Intro

Report Groups – Create

Report Groups – Use

Excel – Intro

Excel – Export Report to Excel

Excel – Customize Report in Excel

Excel – Tips to Add Formulas in Excel

23:00

Accounting Tasks & Procedures

Closing Date – Why

Closing Date – How to

Restrict Access to Closed Period

What do Closed Period Restricted Users See?

Send Financial Information to Your Accountant

Incorporate Your Accountant’s Changes

Backup – Intro

Backup – Preferences

Backup – Schedule Backups

Restore File from a Backup – Intro

Restore File from a Backup – How to

Update QuickBooks

Maintenance Release

Update QuickBooks – Options

Get Updates Manually

49:49

Employee Details

Insurance Benefits

Retirement Benefits

Federal and State Taxes

Year-to-Date – Intro

Year-to-Date Pay

Review & Finalize Payroll Setup

Setup Final Steps

Preferences – Intro

Preferences – Sick/Vacation

Preferences – View my paycheck

Preferences – Copy from previous paycheck

Preferences – Job Costing/Emp Defaults

Payroll Schedules – Intro

Payroll Schedules

17:42

Set Up Time Tracking

Ways to Enter Time

Enter Weekly Timesheet

Timesheet Tips – Keyboard Shortcuts and Overtime

Timesheet Tips – Copy/Paste Time

Subcontractor Weekly Timesheets

Print Weekly Timesheets

Productivity Reports

20:48

Enter Payroll Information and Paycheck Hours

Review Additional Payroll Information and Withholdings

Confirm and Finalize Paychecks

Print Paychecks

Intro to Pay Liabilities/Taxes

Pay Liabilities/Taxes

Tax Form 941 – Why

Tax Form 941 – Interview

Tax Form 941 – Check for Errors

Payroll Reports

27:58

Use the Inventory Center

The Default Purchasing Cycle in QuickBooks

Review the Inventory Stock Status by Item Report

Create Auto Purchase Orders

Create Manual Purchase Orders

Receive Inventory with a Bill

Pay a Bill after Receiving Inventory

Prevent Negative Quantities

Enhanced Inventory Receiving

Additional Inventory Features

Adjusting Inventory – Intro

Count Inventory

Make Adjustments to Inventory

Review Purchase Order and Inventory Reports

73:38

Enterprise with Advanced Inventory

Should You Use QuickBooks to Track Inventory?

Elements of Inventory in QuickBooks

Add and Edit Inventory Items

Inventory Sites – Intro

Turn on and Set Up Inventory Sites

Purchase and Sell Inventory from Sites

Track Inventory by Site on Reports

Track Inventory by Rows and Bins

Serial or Lot Numbers – Intro

Turn on Serial or Lot Numbers

Assign Serial or Lot Numbers

Look up Serial or Lot Numbers on Reports

FIFO vs. Average Cost

Get the Right Equipment

Turn on and Set Up Barcodes

Use Barcodes to Sell and Purchase Inventory

Site Operations – Intro

Site Operations – Setup

Send Purchase Tasks to the Warehouse App

Send Sales Tasks to the Warehouse App

Use the Warehouse App to Update QuickBooks

Track Sale and Purchase Progress

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